Job Description

Careerscape is recruiting on behalf of our client, a growing organization, for a full-time, fully remote Records Assistant. This is a great entry point into administrative and records management work, with structured training, clear processes, and room to grow into senior records, compliance, or operations roles.

The day-to-day is organized, detail-focused work done from home: reviewing, indexing, and maintaining digital records while keeping information accurate and easy to find. You will thrive in this role if you take pride in accuracy, enjoy keeping things tidy, communicate clearly in writing, and work well independently with a remote team.

Responsibilities

• Receive, review, and organize incoming documents and electronic records
• Index and label files according to established naming and filing conventions
• Enter and update record information accurately in databases and records systems
• Scan, upload, and quality-check documents for legibility and completeness
• Retrieve records and respond to internal requests promptly
• Maintain confidentiality and follow data security and privacy procedures
• Support retention schedules by flagging records due for archiving or disposal
• Identify and report missing, duplicate, or inconsistent records
• Provide general administrative support to the team as needed

Requirements

• High school diploma or equivalent required; some college is a plus
• No prior experience required; 0-1 year of administrative or data entry experience preferred
• Strong attention to detail and accuracy
• Basic proficiency with Microsoft Office or Google Workspace
• Comfortable typing and learning new software systems
• Good written and verbal communication skills
• Ability to manage time and work independently in a remote setting
• Reliable high-speed internet and a quiet home workspace
• Ability to handle sensitive information with discretion

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Fully remote work from home
• Company-provided equipment or technology stipend
• Paid training and onboarding
• Flexible scheduling within core business hours
• Career development and advancement opportunities

Job Type: Full-Time | Work Type: Remote | Industry: Administrative & Clerical | Experience: Entry

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